Menu Item "Question Catalog"

The "Question Catalog" menu item contains the management of all question catalogs.

To create a question catalog, follow this guide.

Creating a Question Catalog - A Guide

• Use New Catalog to create an empty catalog. Assign a name, for example Conversation
• Create new categories or use existing ones for your question catalog.
  • Create new categories via the Edit Categories dialog. Assign a name, for example Work Environment
• Edit the catalog and set the necessary content. This includes:
  • activate the catalog
  • assign a start document (e.g.: C:\Q-Matrix™\Sample Templates\Intro.dotx)
  • assign an end document (e.g.: C:\Q-Matrix™\Sample Templates\Outro.dotx)
  • add the categories to be used (e.g.: Work Environment)
• Add your questions and create the desired question catalog
• These questions can then be answered by employees via the Q-Portal

  Note:

  New questions are always added to the selected question catalog.

  

Ribbon

New Catalog	In the dialog for a new catalog, you can name the catalog (Name field) and assign it to a specific fiscal year. If the question catalog is year-independent, assign the value -.
Edit Categories	The editing dialog for the categories allows you to manage them: Categories can be deleted via the context menu:
New Question	If a question catalog is selected and it also contains categories, you can use this dialog to add new questions to the question catalog: Category Select a category. Questions must always belong to a category. Example: Other Question Title Assign the title for your question Example: Wishes and Concerns Question Enter the question here Example: What further wishes do you have for your (longer-term) future at our company? Question Type There are different question types. These are: Text Answer: free text Number Answer: 1-6 Number/Text (Follow-up Question) Answer: 1-6 plus a follow-up question, example: For 3-6: What needs to change for it to become a 1? Yes/No Answer: yes or no Yes/No (Follow-up Question) Answer: yes or no with a follow-up question
Refresh	Refreshes all data for this menu item that is shown in the various views and windows
Print Catalog	Opens the print preview of the question catalog

Catalogs

Clicking a catalog (a row in the table) opens the following context menu:

The function behind the menu item is

New Catalog	Corresponds to the dialog from the ribbon
Edit Catalog	The editing dialog allows you to fully edit all properties of a question catalog. These are: Name The name of the catalog Fiscal Year If the question catalog is year-independent, assign the value -, otherwise select a fiscal year Catalog Active Indicates whether a catalog can be used or not Start Document Defines a document to be output before the questions when printing. End Document Defines a document to be output after the questions when printing. Categories Add the categories to be used for this question catalog. The Display Number column lets you explicitly assign a number for outline purposes. The Sort Number column lets you explicitly assign a number for ordering. These two columns help ensure the correct question order independent of entry order.
Print Catalog	Corresponds to the dialog from the ribbon and opens the print preview of the question catalog
Assign Catalog	Opens a dialog for employee selection. Multiple employees can be selected by holding down the CTRL key: Once the employees are selected, define a due date, i.e. by when the question catalog is to be completed/finished:
Delete Catalog	Opens the delete dialog

Questions

Here, all the questions you have entered are displayed hierarchically according to their categories.

Category	Shows which category is involved. This column is also used to assign a question to a different category. Changing the position or hierarchy is done via a left click on the category. While holding down the left mouse button, the question is dragged to a new position. Once the desired position or hierarchy is reached, the mouse button can be released and the new position is set. The category is automatically changed in the process.
Title	The title of the question, e.g. Work/Task Area
Question	The question, e.g. How do you rate the working conditions in your work environment? (in terms of equipment, premises, tools and aids, noise, temperature, safety, etc.) (measured in school grades)
Additional	If necessary, the follow-up question is placed here, e.g. For 3-6: What do you think needs to be improved?
Type	There are different question types. These are: Text Answer: free text Number Answer: 1-6 Number/Text (Follow-up Question) Answer: 1-6 plus a follow-up question Yes/No Answer: yes or no Yes/No (Follow-up Question) Answer: yes or no with a follow-up question
Number (No.)	If you want to number the questions for printing, assign a number here, e.g. 2.12
Sort Number	If you want to sort the questions, assign a number here for the order, e.g. 12